How To Set up the Navigation Pane To Rearrange Pages
Microsoft Word doesn’t see a document as a collection of separate pages but as one long page. Because of this, rearranging Word docs can be complicated. One of the easier ways to move pages in Word is by using the Navigation pane.
How To Rearrange Pages in Word With the Navigation Pane
Once all your pages are ready, then you can begin to move them around in your Word document until they are in the order you prefer.
Tips for Changing the Page Order Using the Navigation Pane
Moving pages around in Word is easy with the Navigation pane as long as there are headings in the document. If what you’re after is to move sections of a document, you can do that as well as long as there is a heading structure in your document. For example, if you already have a multi-page document that you’ve used any level headings in when you enable the Navigation pane, that structure will appear. You can then click and drag the headings and only the text under that heading will be moved. One thing to keep in mind, however, is if you’re moving a section that uses lower-level headings, the lower level headings will move along with the top-level heading. So if you have a section with Heading 1, two Heading 2s, and a Heading 3, the Heading 2s and Heading 3s will move along with the Heading 1.
Moving Pages in Word with Cut & Paste Actions
Another way that you can move pages in your document is to cut & paste the text from one location to another. To do this, highlight the text you want to move, use the keyboard shortcut Ctrl + X to cut it, and then move your cursor to the place you want the text moved to in the document and use the keyboard shortcut Ctrl + V. Cut & Paste in Word is a fast way to move small amounts of text around a document, but if you’re trying to move sections that are pages long, using the heading structure and Navigation pane is a much faster (and easier) way to rearrange your document.
