About Microsoft Word’s Transcribe Feature
You can use the Transcribe feature in Word Online as long as you have a premium subscription to Microsoft 365. There are two ways to get a transcription.
You can speak directly into your computer microphone (or an attached microphone) and record and transcribe audio simultaneously.You can upload up to 300 minutes of audio per month, and Microsoft will transcribe it.
Record and Transcribe Live Audio in Microsoft Word Online
Whether you’re recording an interview with someone else, or your voice, Microsoft Word Online can both capture and transcribe that audio at one time.
Transcribe Recorded Audio in Microsoft Word
If you have a recorded conversation or notes you want to transcribe, you can use the Word Transcribe feature for that, as well. To do that, open a Word document, go to the Home tab of the Ribbon and navigate to Transcribe. Then:
Edit Transcriptions in Microsoft Word Online
Once you have your transcription file, you may find that some of the words didn’t transcribe accurately, or there may be other edits that you want to make. The good news is that editing your transcription is easy.
How to Add a Transcription to a Word Document
After you’ve finished editing your transcript, you can add the whole transcript or part of it to your document. To add a portion of the transcription, hover over the part you want to add and click the plus icon in the upper right corner. That will add that entire section to your document at the location of your cursor.
The Speaker: You can change the speaker’s name, and if you choose, you can change all instances of that name by clicking the box next to Change all Speaker [#].Any of the text in that section.
If you want to add the whole transcript, click Add all to document at the bottom of the Transcribe panel, which adds the entire transcript and a link to the audio file.
