How To Add Or Edit Categories In Outlook

How to Add a New Color Category in Outlook

Use categories in Microsoft Outlook to organize all kinds of items including email messages, contacts, and appointments. When you assign the same color to a group of related items such as notes, contacts, and messages, you make these items easier to track. If any of the items are related to more than one category, assign more than one color to it. Outlook comes with a set of default color categories, but it’s easy to add your own categories or change the color and name of an existing label. You can even set keyboard shortcuts that apply categories to highlighted items. To add a new color category in Outlook:

Assign a Color Category to an Email

Assigning a color category to individual emails is useful for organizing your inbox. You may want to categorize by client or project. To assign a color category to a message in your Outlook inbox:

Edit Categories in Outlook

To edit the list of color categories:

Change the category title: Select Rename, type a new name, and press Enter.Choose a different color: Select the Color drop-down arrow and choose a color or choose None to remove a color from a category.Remove a category from the categories list: Select Delete. This does not remove the category from items it has been applied to previously.